Gulfmark Offshore: EPI-USE Labs success story

Tackling an SAP HCM Upgrade
Recently GulfMark upgraded their largest region to their Global HCM framework. The project was very high impact and extremely complex, affecting Payroll and Crew scheduling and necessitating an entire payroll transformation. The challenge was how to engage a team that was risk averse and complete the project on time.

Other considerations included the impact of the project on the entire HCM business community. Change Control and an aggressive timeframe were handled with no failure on day-to-day business impact.  After examining a number of options, GulfMark found the EPI USE Labs' solutions would provide the functionality and completeness they needed. For the copying of HCM data they used Object Sync™ for HR from the Data Sync Manager product suite, and for the parallel testing phase they used Variance Monitor™.
The main obstacle was the amount of time and planning it took to refresh non-production instances. Several weeks of planning and many days of execution were needed prior to the project to refresh the systems. ('It used to be a very tedious process' said Sandeep Pulavarty, the SAP Development Manager.)

All development scenarios were created manually, which naturally took many hours to complete for each scenario. This affected the ability to troubleshoot production problems.

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Data Sync Manager

Data Sync Manager is a proven and popular product comprised of four main components:

Client Sync: Create reduced SAP clients with full functionality by selecting subsets of data, with the ability to maintain document flows and scramble the data. Reduced SAP clients save a substantial amount of data storage and faster system refreshes eliminate costly system downtime.

Object Sync: Copy object data on demand, ensuring valid, up-to-date data for production support, accurate testing and effective  training. Scrambling ensures security, while templates control access but empower users.

System Builder: Make a complete copy of all repository objects and client-independent data in Production, to create a  new non-production system with Client 000 (contains basic client-dependent customisation for new clients), and optionally, Client 001 (customisation copy of Client 000) and Client 066 (used by SAP for support).

Data Secure: Provides in-place masking of sensitive data, to ensure that SAP clients or data are secured. It has been optimized for large data volumes, and can perform parallel processing. It can work on its own, or hand-in-hand with Client Sync.

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